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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

University of Strathclyde

Learning & Teaching Building, 49 Richmond Street

Glasgow

G1 1XU

Contact

Magnus Tuck, Procurement Co-ordinator

Email

magnus.tuck [at] strath.ac.uk

Country

United Kingdom

NUTS code

UKM82 - Glasgow City

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of an Access Control Maintenance Measured Term Contact (MTC) (2025-29)

Reference number

UOS-36990-2025

II.1.2) Main CPV code

• 50610000 - Repair and maintenance services of security equipment

II.1.3) Type of contract

Services

II.1.4) Short description

The University of Strathclyde ("the University") is seeking to establish a Contract for the Provision of an Access Control Maintenance Measured Term Contract (MTC) (2025-29) (UOS-36990-2025).

II.1.5) Estimated total value

Value excluding VAT: 拢288,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 35121000 - Security equipment
• 35121300 - Security fittings
• 44521120 - Electronic security lock
• 44521130 - Enhanced security lock
• 42961100 - Access control system
• 31351000 - Electric conductors for access control systems

II.2.3) Place of performance

NUTS codes

• UKM82 - Glasgow City

Main site or place of performance

University of Strathclyde

II.2.4) Description of the procurement

The University of Strathclyde (鈥渢he University鈥�) is seeking to establish a contract to support the delivery of activities outlined below. The Contract will include, however, will not be limited to:

- Planned and preventative maintenance (PPM) of campus wide access control systems. Each installation must receive 1 service annually with all component parts of the EACS being serviced each visit. Central EACS hardware / software / firmware must receive 2 service visits per annum:

- Ad hoc / reactive services / works:

- Access to, knowledge and familiarity with WIN-PAK system software including:

- Software upgrades:

- Firmware upgrades:

- Fault diagnosis and resolving; and

- System hardware including door controllers and various types of locking / securing devices.

- Maintenance of virtual servers & operating system to ensure servers have sufficient disk space and the operating system is suitably patched:

- In the event of irreparable panel/system failure, undertake works to replace panels, devices to restore a working access control system:

- Provision of 24-hour, 365 days call-out service response and scheduled maintenance; and

- Provision of end-user training; primarily focusing on system database operating / software training.

Emergency call outs require the Contractor to arrive at the site within 4 hours to ensure that the site is made safe / secure immediately and shall adopt a 鈥渇irst fix鈥� approach. The site should be corrected within a maximum of 24 hours. The Contractor will be required to confirm that they have access to spares, including panels, to ensure this is achievable.

This Contract will account for access control systems including carpark barriers, internal & external doors throughout buildings found within the John Anderson Campus and other satellite sites, including NMIS & PNDC.

II.2.5) Award criteria

Quality criterion - Name: Qualtiy / Weighting: 50

Price - Weighting: 50

II.2.6) Estimated value

Value excluding VAT: 拢288,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

The Contract duration is 24-months, with the option to extend for up to an additional two 12-month periods. The Contracting Authority reserves the right to utilise the extension periods at its discretion.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

1. SPD (Scotland) Question 4B.1.2: Average Yearly Turnover

2. SPD (Scotland) Question 4B.5: Insurance Requirements

Minimum level(s) of standards possibly required

1. SPD (Scotland) Question 4B.1.2: "Average" Yearly Turnover

The Tenderer will be required to have a minimum average yearly turnover of GBP 576,000 for the past 3 financial years.

2. SPD (Scotland) Question 4B.5: Insurance Requirements

It is a requirement that the Tenderer hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the type and levels of insurance indicated below;

SPD (Scotland) 4B.5.1a

Professional Risk Indemnity: maintain a minimum indemnity limit of GBP 2 million any one claim, and without limit to the number of claims:

SPD (Scotland) 4B.5.1b

Employers (Compulsory) Liability: maintain a minimum indemnity limit of GBP 10 million in respect of each claim, and without limit to the number of claims.

SPD (Scotland) 4B.5.2

Public Liability: maintain a minimum indemnity limit of GBP 10 million in respect of each claim, and without limit to the number of claims.

Product Liability: maintain a minimum indemnity limit of GBP 10 million in the aggregate.

Motor Vehicle insurance: maintain a minimum indemnity limit of GBP 5 million for Property Damage, and unlimited in the respect of Third Party Injury.

III.1.3) Technical and professional ability

List and brief description of selection criteria

1. SPD (Scotland) Question 4C.1.2: Services

2. SPD (Scotland) Question 4C.6: Qualifications

3. SPD (Scotland) Question 4D.1: Quality Assurance Schemes

4. SPD (Scotland) Question 4D.2: Environmental Management Standards

Minimum level(s) of standards possibly required

1. SPD(Scotland) Question 4C.1.2: Services

The Tenderer will be required to provide examples (3) of services carried out in the past three years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice.

The Tenderer must use the template (Appendix D) provided for them to answer question 4C.1.2 of their SPD response. The Tenderer MUST upload the completed document next to question 4C.1.2, DO NOT UPLOAD THIS DOCUMENT INTO THE 鈥淕ENERAL ATTACHMENTS鈥� AREA.

Due to restrictions placed upon the character count by the advertising portal, The Tenderer should refer to the scoring methodology provided within the document "Appendix D - SPD (Scotland) 4C.1.2 Template v1", which can be found in the "Appendices" folder within the "Buyers Attachments" area within the relevant ITT on PCS-Tender (PCS-T).

Requirement/Question:

The Tenderer must provide 3 examples from the past 3 years that demonstrates that they can fulfil the requirements outlined under the relevant description (II.2.4) (Description of the Procurement) within the Contract Notice. This question will be scored by a technical panel made up of representatives from the Contracting Authority. Once all scores are agreed, an average score will be applied to each example.

Please note, the scores for each example will then be totalled and averaged, and the Tenderer must score a minimum / average of 2 overall across all examples, as per the scoring methodology, for the above question, otherwise their offer may be deemed non-compliant and will not be considered further.

2. SPD (Scotland) Question 4C.6: Qualifications

The Tenderer must hold all of the following professional and educational qualifications (or equivalent); - NACOSS (NSI) Gold: - British Approvals for Fire Equipment (BAFE): - Construction Online (Gold); and - CHAS (Advanced).

In addition to this, staff maintaining the equipment / systems, require all of the following (or equivalent): - NACOSS (NSI) Access Control Installation & Maintenance Training Certificate: - WinPak SE/PE 4.0 Basic Certified Installer Certificate; and - WIN-PAK Certified Installer On-Demand Certificate

3. SPD (Scotland) Question 4D.1: Quality Assurance Schemes

Due to restrictions placed on the character count by the advertising portal, the Tenderer should refer to the full detail provided within the document "Appendix E - Contract Notice Additional Information", which can be found in the "Appendices" folder, within the "Buyers Attachments" area within the relevant ITT on PCS-Tender (PCS-T). The bidder must meet the relevant minimum level(s) of standards set out.

4. SPD (Scotland) Question 4D.2: Environmental Management Standards

Due to restrictions placed on the character count by the advertising portal, the Tenderer should refer to the full detail provided within the document "Appendix E - Contract Notice Additional Information", which can be found in the "Appendices" folder, within the "Buyers Attachments" area within the relevant ITT on PCS-Tender (PCS-T). The bidder must meet the relevant minimum level(s) of standards set out.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

For full details of the conditions relevant to the proposed Contract, pleases see the tender documents (details of how to access these being set out in section 1.3) Communication, of the Contract Notice.

The University of Strathclyde will require the members of any tendering group of entities (including, but not limited to consortium members, members of a group of economic operators and/or subcontractors) to be jointly and severally liable for the performance of the Contract (no matter the legal form taken by those entities in order to enter into the Contract).

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2025/S 000-025789

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 November 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

10 November 2025

Local time

12:00pm

Place

University of Strathclyde.

Information about authorised persons and opening procedure

University of Strathclyde Officers & Members.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Yes, it is envisaged that when this contract comes to an end that the Contracting Authority will tender this requirement again - a Contract Notice is expected to be published in c. October 2029.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

In line with 72 - Modifications of Contracts during their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30275. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that, the University of Strathclyde intends to include community benefit requirements. As part of your response within the Technical Envelope of the Invitation to Tender (ITT), the Tenderer will be requested to commit to the delivery of community benefits in accordance with the methodology outlined in the tender documents.

(SC Ref:811954)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow Sheriff Court and Justice of the Peace Court

1 Carlton Place

Glasgow

G5 9DA

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contract (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings to the Sheriff Court or the Court of Session.