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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Renfrewshire Council

Renfrewshire House, Cotton Street

Paisley

PA1 1JB

Contact

Stuart McLean

Email

stuart.mclean [at] renfrewshire.gov.uk

Telephone

+44 3003000300

Country

United Kingdom

NUTS code

UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Council Wide Laundry Maintenance

Reference number

RC-CPU-25-103

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Renfrewshire Council (the Council) are seeking to enter into a contract in respect of a suitably experienced Service Provider to provide servicing and maintenance for the current Council wide laundry equipment and provide reactive repairs across various properties within the Council area.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Main site or place of performance

Renfrewshire

II.2.4) Description of the procurement

The Tender Procedure shall be conducted in accordance with an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract.

II.2.5) Award criteria

Quality criterion - Name: Demonstration of your approach to reaction, processes Site Establishment and Control following receipt of task order taking consideration of time scales work required / Weighting: 10

Quality criterion - Name: Demonstration of Material Procurement including lead times on components and the contract requirement for First-Time-Fix / Weighting: 10

Quality criterion - Name: Demonstration of Workmanship / Work on Site whilst working in a live public environment / Weighting: 10

Quality criterion - Name: Demonstration of Identification of Risks and Subsequent Mitigation of Risks Identified including how risks are reported / Weighting: 10

Quality criterion - Name: Demonstrations of Liaising with the Council Project Team including how you will communicate with Council Staff / Weighting: 10

Quality criterion - Name: Community Benefits Outcome Menu / Weighting: 2

Quality criterion - Name: Community Benefit Methodology / Weighting: 3

Quality criterion - Name: Fair Work First / Weighting: 5

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

28 January 2026

End date

27 January 2029

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Tenderers are required to provide evidence of registration with an accreditation to the Fleet Operator Recognition Scheme (FORS) at a minimum of Bronze Level Accreditation (or equivalent)

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

22 September 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 16 February 2026

IV.2.7) Conditions for opening of tenders

Date

22 September 2025

Local time

12:00pm

Place

Renfrewshire

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29874. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community Benefits will be included in this procurement on an evaluated basis.

The Community Benefit Outcome Menu will be used. Each tender will include an expectation of 30 Community Benefit points.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29874. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community Benefits will be included in this procurement on an evaluated basis.

The Community Benefit Outcome Menu will be used. Each tender will include an expectation of 30 Community Benefit points.

(SC Ref:807775)

VI.4) Procedures for review

VI.4.1) Review body

Court of Session

Parliament Square

Edinburgh

EH1 1RQ

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

See VI.4.3) below

See VI.4.3) below

Edinburgh

EH1 1RQ

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

Precise information on deadline(s) for review procedures: An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session in accordance with the Procurement Reform (Scotland) Act 2014.

VI.4.4) Service from which information about the review procedure may be obtained

Court of Session

Parliament Square

Edinburgh

EH1 1RQ

Country

United Kingdom