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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

Contact

Karen Mclachlan

Email

Procurement.CIRW [at] dumgal.gov.uk

Telephone

+44 3033333000

Country

United Kingdom

NUTS code

UKM92 - Dumfries & Galloway

Internet address(es)

Main address

Buyer's address

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Measured Term Contract (MTC) Boiler Servicing & Maintenance

Reference number

DGCP-0252

II.1.2) Main CPV code

• 50531200 - Gas appliance maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

This tender process is for participation in the Contract for a fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout Dumfries and Galloway.

The services which may be carried out under this contract include:

- Gass and Oil Boiler Flues

- Air Handling

- Gas Taps

- Pressurisation Units

The Contract will be awarded on a Lot basis, with the Tenderer being able to bid for one, any or all of the four lots without penalty.

1 - Wigtownshire

2 - Stewartry

3 - Nithsdale

4 - Annandale & Eskdale

II.1.5) Estimated total value

Value excluding VAT: 拢1,008,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
4

II.2) Description

II.2.1) Title

Wigtownshire

Lot No

1

II.2.2) Additional CPV code(s)

• 45259300 - Heating-plant repair and maintenance work
• 50531100 - Repair and maintenance services of boilers
• 38500000 - Checking and testing apparatus
• 71630000 - Technical inspection and testing services
• 44621221 - Parts of central-heating boilers

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Wigtownshire

II.2.4) Description of the procurement

A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Wigtownshire region of Dumfries and Galloway.

Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.

The services which may be carried out under this contract include:

-Gass and Oil Boiler Flues

-Air Handling

-Gas Taps

-Pressurisation Units

This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.

II.2.5) Award criteria

Quality criterion - Name: quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract will operate for an initial three year period with an option to extend for a further 12-month period.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stewartry

Lot No

2

II.2.2) Additional CPV code(s)

• 50531100 - Repair and maintenance services of boilers
• 38500000 - Checking and testing apparatus
• 45259300 - Heating-plant repair and maintenance work
• 71630000 - Technical inspection and testing services
• 44621221 - Parts of central-heating boilers

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Stewartry

II.2.4) Description of the procurement

A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Stewartry region of Dumfries and Galloway.

Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.

The services which may be carried out under this contract include:

-Gass and Oil Boiler Flues

-Air Handling

-Gas Taps

-Pressurisation Units

This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.

II.2.5) Award criteria

Quality criterion - Name: quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract will operate for an initial three year period with an option to extend for a further 12-month period.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Nithsdale

Lot No

3

II.2.2) Additional CPV code(s)

• 45259300 - Heating-plant repair and maintenance work
• 50531100 - Repair and maintenance services of boilers
• 38500000 - Checking and testing apparatus
• 71630000 - Technical inspection and testing services
• 44621221 - Parts of central-heating boilers

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Nithsdale

II.2.4) Description of the procurement

A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Nithsdale region of Dumfries and Galloway.

Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.

The services which may be carried out under this contract include:

-Gass and Oil Boiler Flues

-Air Handling

-Gas Taps

-Pressurisation Units

This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.

II.2.5) Award criteria

Quality criterion - Name: quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract will operate for an initial three year period with an option to extend for a further 12-month period.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Annandale & Eskdale

Lot No

4

II.2.2) Additional CPV code(s)

• 45259300 - Heating-plant repair and maintenance work
• 50531100 - Repair and maintenance services of boilers
• 38500000 - Checking and testing apparatus
• 71630000 - Technical inspection and testing services
• 44621221 - Parts of central-heating boilers

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Annandale & Eskdale

II.2.4) Description of the procurement

A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Annandale & Eskdale region of Dumfries and Galloway.

Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.

The services which may be carried out under this contract include:

-Gass and Oil Boiler Flues

-Air Handling

-Gas Taps

-Pressurisation Units

This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.

II.2.5) Award criteria

Quality criterion - Name: quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract will operate for an initial three year period with an option to extend for a further 12-month period.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

For details of the conditions relevant to the contract, please see the MTC Boiler Servicing & Maintenance Invitation to Tender and Specification documents in the Public contract Scotland Tender site Buyer Attachments area of ITT 59398.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.6) Information about electronic auction

An electronic auction will be used

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2025/S 000-519032

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

2 July 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

2 July 2025

Local time

12:00pm

Place

Dumfries and Galloway Council, Carruthers House, Dumfries (or via On-Line methods at alternate locations).

Information about authorised persons and opening procedure

All tenders will be opened in a secure location and witnessed by members of the procurement team authorised by the Council.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 59398. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see procurement documents for this ITT.

(SC Ref:800249)

VI.4) Procedures for review

VI.4.1) Review body

Dumfries Sheriff Court

Buccleuch Street

Dumfries

DG1 2AN

Country

United Kingdom