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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Trust Housing Association Ltd

12 New Mart Road

Edinburgh

EH14 1RL

Email

pinbox [at] trust.org.uk

Telephone

+44 1314441200

Fax

+44 1314444949

Country

United Kingdom

NUTS code

UKM - Scotland

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Fire Systems - Servicing and Reactive Repairs

Reference number

AS-24-155

II.1.2) Main CPV code

• 50413200 - Repair and maintenance services of firefighting equipment

II.1.3) Type of contract

Services

II.1.4) Short description

To comply with health and safety requirements and British standards, Trust wishes to employ a suitable contractor to provide cyclical annual maintenance, as well as a reactive repairs service, to fire systems and associated equipment. The equipment comprises fire alarm and detector systems, emergency lighting systems, smoke ventilation systems, sprinkler systems and dry risers.

The equipment is predominately located at sheltered & retirement housing developments throughout Scotland including the Highlands and Outer Hebrides. There is also a number of general needs & mid-market sites that are unstaffed. Trust Housing also have offices in Edinburgh, Glasgow & Wishaw which will be part of the servicing regime. An overview of the type of equipment including makes and models at each development location in included within Appendix D 鈥� Pricing Schedule.

A full overview of the scope of works, including the updating of the asset register and reporting requirements, is provided in the attached Appendix H 鈥� Specification of Requirements.

II.1.5) Estimated total value

Value excluding VAT: 拢700,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 51700000 - Installation services of fire protection equipment

II.2.3) Place of performance

NUTS codes

• UKM - Scotland

Main site or place of performance

Scotland including Highlands, Outer Hebrides and Borders

II.2.4) Description of the procurement

Open Tender exercise with Minimum Requirements. Please see Invitation to Tender, Section 2 - Evaluation Criteria for more information.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 拢700,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The contract is available for up to two additional extension periods, each of one year. Availability will be subject to satisfactory contract performance, the continued contract requirements, and subsequent offer and acceptance. The total maximum contract term available is 4 years (2+1+1).

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

The minimum accreditations required to bid for this contract are equal to or similar to:

BAFE SP203-1 Design, Installation, Commission & Maintenance of Fire Detection & Fire Alarm Systems Scheme

BAFE DS301 Design, installation, Commission & Maintenance of Grade D Fire Detection & Fire Alarm Systems in Domestic Premises

BAFE SP203-4 Design, Installation, Commission & Maintenance of Emergency Lighting Systems Scheme

BAFE SP105 Competency of Organisations for the Service and Maintenance of Dry & Wet Riser / Falling Installations Scheme

Sprinkler Systems Accreditation from approved body such as Loss Prevention Certificate Board (LPS 1301), Warrington Scheme (Firas), or IFC Certification scheme (SDI 122)

Member of Smoke Control Association (SCA) with accreditation from IF Certification Ltd (SDI 19 Scheme).

Select or NICEIC Membership

III.1.2) Economic and financial standing

List and brief description of selection criteria

The minimum turnover required to bid for this contract is:

An average of GBP 1,000,000 in the last 3 financial years.

Requirement to complete and successfully pass the 鈥淩atio Requirement鈥� on the attached Appendix G 鈥� Financial Ratio

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.6) Information about electronic auction

An electronic auction will be used

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

16 May 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

16 May 2025

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at .

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at .

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Please see Appendix N - Community Benefits Statement

(SC Ref:796497)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

27 Chambers Street

Edinburgh

EH1 1LB

Country

United Kingdom